Thank you for your interest in reserving a space at AIP. To reserve a space at AIP, it is important that you read all the general policies listed below in detail.

Students, faculty, staff, and community groups may reserve rooms for events during the week. During the academic year, AIP space is available to reserve Monday through Friday, 9:00am – 4:30pm.

Use of the facility must be consistent with the mission of the American Indian Program and Office of Land Grant & Inclusive Mission. Events must abide by all New Mexico State University rules and regulations & the Student Code of Conduct. Use of our space for events requires taking good care of AIP, including any additional cleaning or COVID-19/virus prevention requirements & protocols that help support our space. Please connect with our Professional Staff for any cleaning materials you may need.

If you are interested in reserving space for a recurring event (such as a class period or meeting time), you MUST discuss it with AIP staff before submitting a request. Otherwise, you will need to submit a space request form for each individual event and receive a confirmation for each request.

Requesting space at American Indian Program is available at no charge; all users are responsible for their own set-up and clean-up. All scheduling changes must be approved in writing & through a Calendar Invite from AIP. Users/signers accept full responsibility for use, and agree to the following policies:

GENERAL SPACE POLICIES

• You are responsible for providing your own disposable materials including but not limited to plates, cups, silverware, and napkins
• If your event requires more tables, chairs, and trash cans than we have, you are responsible for providing those items
• If your event requires use of our computers, you must indicate this on your request form
• Before leaving, all reserved rooms must be cleaned, reset to their original configuration, and equipment put away
• Dishes must be washed, dried, and put away
• All furniture must be returned to original locations; please be mindful when moving not to scratch the floors or damage the walls
• All trash must be taken out to the dumpster (outside, in the parking lot)
• You may use the refrigerators in the kitchen, but you must take your items when the event is over
• Artwork will not be moved or tampered with in any way
• Do not tamper with the thermostat; should there be any heating or cooling issues please connect with AIP Staff
• The use of tape, push pins, nails, 3M adhesive hooks to hang any materials on the walls is strictly prohibited
• Alcoholic beverages are strictly prohibited
• If furniture is needed for outside usage we ask that you work with facilities and services to place a work order to have chairs and tables delivered to AISC.
• Our indoor furniture is not to be used outside for events.

Make sure all items and supplies that are being used get returned to the proper locations. This is student space, and we must be respectful and courteous of the next individuals using the space.

Your event MUST be APPROVED by AIP (via AIP email-amerind@nmsu.edu ) before you are able to advertise location on your event.

If you do not comply with the guidelines you may lose your privilege in using the space. Remember, this is our home away from home. Reservation priority will go to AIP organizations, Diversity Program(s), and OLGIM Department.

NOTE: You must make your request at least 8 business days in advance to ensure review! Weekends do not count as business days.

To reserve a space at AIP, please click here, and by clicking this form, you are acknowledging that you have read ALL of the general policies listed on this page.

Space Reservation